Requests and vendor comparisons happen outside the ERP
The gap creates delay, manual reconciliation or incomplete visibility between teams.
01 /Procurement & Tendering
Control every purchase from request and tender to receipt and payment.
Manage tenders, vendor submissions, onboarding, compliance, approvals, purchase orders, receipts and invoice matching in one traceable process.
02 /Operational problem
Where disconnected tools create friction.
The solution is designed around the process crossing operational, commercial and financial teams.
Approvals are difficult to evidence
The gap creates delay, manual reconciliation or incomplete visibility between teams.
Purchase, receipt and invoice records are reconciled manually
The gap creates delay, manual reconciliation or incomplete visibility between teams.
03 /End-to-end workflow
One process from source event to business result.
The exact stages, controls and integrations are configurable by organisation and operating model.
01Request
02Tender or quotation
03Vendor evaluation
04Approval
05Purchase order
06Receipt
07Invoice matching
04 /Core capabilities
5 modules on the same operational foundation.
Start with the required scope and add capability without introducing another identity, master-data or reporting layer.
01 · Procurement & Tendering
Tender Management
Full tender lifecycle from draft and publication through submission windows, evaluation, approval and award.
WebiOSAndroidWorkflow enabled
Key capabilities
- Tender creation with scope, documents, criteria and timelines
- AI-assisted tender document generation
- Controlled submission open/close windows
- Status lifecycle: draft → published → evaluation → approval → awarded → closed
- Document library per tender with vector indexing
02 · Procurement & Tendering
Bid Submission & Vendor Portal
Structured bid intake from vendors with a guided submission wizard and controlled document limits.
WebiOSAndroidWorkflow enabled
Key capabilities
- Guided bid wizard with up to 15 supporting documents
- Vendor self-service submission with double-submission protection
- Bid screening, qualification and disqualification states
- Chronological submission register
03 · Procurement & Tendering
AI Bid Evaluation
Two-phase retrieval-augmented evaluation that reads every bid document against the tender criteria and produces evidence-backed scoring.
WebiOSAndroidWorkflow enabled
Key capabilities
- Evidence recognition against each mandatory requirement
- Automatic gap check with pass/fail and favourable-deviation handling
- Per-vendor evaluation reports
- Committee review and scoring capture
- Responses rendered in the user's language
04 · Procurement & Tendering
Vendor Onboarding & Register
Vendor registration with AI-verified documentation, status control and a compliance badge visible throughout procurement.
WebiOSAndroidWorkflow enabled
Key capabilities
- Vendor registration with company, tax and banking detail
- Document upload with AI verification and metadata back-population
- Status lifecycle: draft, submitted, approved, active, suspended, blacklisted
- Verified-vendor indicator
05 · Procurement & Tendering
Approvals, Purchase Orders & Matching
Governed award-to-payment chain: multi-level approval, automatic PO drafting on final approval, receipting and invoice matching.
WebiOSAndroidWorkflow enabled
Key capabilities
- Multi-level approval (head, director) with recorded decisions
- Automatic bid award and PO draft on final approval
- PO lifecycle: draft → signed → issued → fulfilment → completed
- Goods receipt capture
- Invoice matching with discrepancy flagging and ready-for-payment release
- Complete procurement audit log
05 /Connected departments
Operational roles work from the same governed record.
Procurement teamsTender committeesFinance approversVendor managers
Inventory and maintenance
Projects and departments
Accounts payable and finance
06 /Expected business outcomes
01
Shorter sourcing cycles
02
Fairer and clearer bid comparison
03
Stronger vendor governance
04
Controlled spend and matching
07 /Relevant implementation story
Logistics group operating across entities
Read the story Standardising operational messages and finance across organisations.
An anonymised implementation pattern for groups that need local execution, shared controls and consistent EDI and financial processes.
08 /Tailored scope
Map the real process before selecting the final module scope.
Bring a current workflow, approval chain, integration requirement and desired outcome. The demo can use your roles, locations and operating model.
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