Fuel issues are difficult to reconcile to trips and assets
The gap creates delay, manual reconciliation or incomplete visibility between teams.
01 /Fuel & Energy
Control fuel from request and approval to issue, stock and asset cost.
Track fuel requests, purchases, tank stock, cards, fuelling transactions, expected consumption and operational variance against assets and trips.
02 /Operational problem
Where disconnected tools create friction.
The solution is designed around the process crossing operational, commercial and financial teams.
Approvals and physical stock movements are separated
The gap creates delay, manual reconciliation or incomplete visibility between teams.
Consumption anomalies appear too late
The gap creates delay, manual reconciliation or incomplete visibility between teams.
03 /End-to-end workflow
One process from source event to business result.
The exact stages, controls and integrations are configurable by organisation and operating model.
01Request
02Approval
03Issue
04Tank or station stock
05Asset and trip allocation
06Reconciliation
07Cost reporting
04 /Core capabilities
7 modules on the same operational foundation.
Start with the required scope and add capability without introducing another identity, master-data or reporting layer.
01 · Fuel & Energy
Fuel Issuances & Approvals
Request-approve-disburse control over every litre issued, so fuel leaves a tank or card only against an approved request tied to an asset, driver and trip.
WebiOSAndroidWorkflow enabled
Key capabilities
- Issuance request with asset, driver, trip, quantity and fuel type
- Multi-level approval workflow with rejection reasons
- Disbursement and reversal with automatic stock and ledger effect
- Mobile capture at the pump
- Full audit trail per request
02 · Fuel & Energy
Fuel Transactions
Unified transaction log of every fuelling event across internal tanks, external stations and fuel cards, with odometer and consumption capture.
WebiOSAndroidWorkflow enabled
Key capabilities
- Sources: internal tank, external station, fuel card
- Odometer, quantity, unit price and computed consumption
- Fuel card register and card-to-asset assignment
- Units supported: litres, kg, kWh, gallons
- Workflow-controlled posting
03 · Fuel & Energy
Fuel Purchases
Procurement of bulk fuel into tanks, with supplier, price and automatic accounting postings.
WebiOSAndroid
Key capabilities
- Bulk purchase entry with supplier, quantity and landed cost
- Automatic stock receipt and weighted-average cost recalculation
- Automatic journal posting to the general ledger
- Fuel price history tracking
04 · Fuel & Energy
Tanks & Stock
Physical tank register with live stock balances, movements and weighted-average costing.
WebiOSAndroid
Key capabilities
- Tank master with capacity, fuel type, location and minimum level
- Stock movements: receipt, issuance, adjustment, transfer, reconciliation
- Weighted-average cost maintained automatically
- Dip reading reconciliation and low-level alerts
05 · Fuel & Energy
Consumption Matrix
Expected-consumption norms per asset type, route, load condition and fuel type — the benchmark against which every trip and issuance is measured.
WebiOSAndroid
Key capabilities
- Norms by asset type / model / route / laden or empty
- Separate matrices for diesel, CNG and other energy types
- Used automatically in trip cost estimation
- Basis for variance and exception reporting
06 · Fuel & Energy
Variance Analysis
Systematic comparison of actual versus expected consumption to expose leakage, over-issuance and under-performing assets or drivers.
WebiOSAndroid
Key capabilities
- Actual vs matrix-expected consumption per asset, driver, trip and period
- Tank reconciliation variance (book vs dip)
- Exception thresholds and ranked worst-offender views
- Drill-down to the underlying transactions
07 · Fuel & Energy
Fuel Reporting & Costing
Cost and efficiency reporting across the fuel estate, with results posted into the finance ledger and allocated to cost centres.
WebiOSAndroid
Key capabilities
- Cost per kilometre, per trip, per asset and per driver
- Period fuel spend by tank, station and card
- Finance mapping so fuel movements post to the correct GL accounts
- Org-configured number and currency formatting
05 /Connected departments
Operational roles work from the same governed record.
Fuel controllersFleet managersFinance teamsOperations managers
Trips and fleet assets
Inventory and procurement
Finance and cost reporting
06 /Expected business outcomes
01
Reduce leakage and unexplained variance
02
Control issuance through approvals
03
Reconcile tank and card activity
04
Measure cost by asset, driver and trip
07 /Relevant implementation story
Regional container logistics operator
Read the story Connecting transport execution to fuel, billing and margin.
An anonymised implementation pattern showing how a container transport operation can replace separate planning, fuel and billing records with one connected workflow.
08 /Tailored scope
Map the real process before selecting the final module scope.
Bring a current workflow, approval chain, integration requirement and desired outcome. The demo can use your roles, locations and operating model.
Discuss this solution